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Diana Haglund | Volunteering in Wenatchee schools this fall? Be ready to click

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School volunteer and visitor sign in. Yep, there’s an app for that.

This fall, guests and volunteers visiting schools in the Wenatchee School District will check in and out using a new tablet application called Sign In. Tablet kiosks will be located in 18 school offices across the district.

The simple interface allows guests and volunteers to quickly check in and out with a few taps on the screen. It snaps a picture of the person and prints off a temporary name tag with their name and sends an email notification to the staff person they are there to see. Additionally, the app cross-checks the district’s volunteer database to ensure that active volunteers have passed the required Washington State Patrol background check before they begin volunteering.

Sign In is a safe, secure way to enhance our district’s ability to record volunteer information and the number of hours spent in our buildings. The amount of time shared by volunteers with our students and teachers is a point of pride and is valuable information that can be used when applying for grants and other funding. Additionally, the system allows our office managers and school administrators to quickly run real-time reports to see who’s in the building in the event of an emergency.

Implementing Sign In is a Wenatchee Learns Connect initiative aimed at enhancing community engagement by creating a streamlined, consistent check-in process across the district. While every school is different, the experience for guests and partners at the door should be the same.

When considering a solution, we used Lean Management practices by thinking deeply about purpose, process and the people involved. We listened to our staff, parents, community and partners and sought a cost-effective, secure, easy and efficient tool that would eliminate waste. By moving away from managing a manual sign-in and hour-tracking notebook, we’ll be able to give valuable time back to our front office staff and provide guests and volunteers with the consistency they are looking for.

The Wenatchee School District is on the cutting edge of this kind of technology. We are the first in the state and on the West Coast to use the Sign In app for managing school visitors; the system is currently used in over 21 countries for business visitor registry. For more information about the Sign In app visit maxcorso.wix.com/receptionsignin.

Sign In is just one example of how the Wenatchee School District is using technology in innovative ways to bridge the gap and make learning personal. This year, we will roll out a new online partner portal for volunteers to sign up and for businesses to create company profiles at wenatcheelearns.com, and a new district website and school websites that are sleek, easy to navigate and connect parents and our community with the information they need.

Diana Haglund is the Wenatchee Learns Coordinator for the Wenatchee School District. She can be reached at haglund.d@mail.wsd.wednet.edu

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